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All About Your Visa
Please note that the following essentials must be met by all applicants submitting their applications for visa.
Passport should have been issued within the previous 10 years.
Passport should have at least two blank pages back to back.
Passport should have at least three months validity from the date of arrival back in India
Applications are only accepted within 3 months of the requested date of arrival
Relevant Forms and Photograph: Fully completed application form appropriate to the type of visa
Application will be accepted only until 10 days (excluding VFS handling time) before the date of travel.
Relevant application Forms should be fully completed (mentioning e-mail address and direct phone number of the applicant himself), dated and signed. Please note that if the form is not signed by the visa applicant, the application can not be received.

Application procedure

The VFS Belgium Visa Application Centre located at 15 - 26, 2nd floor, Block - E, International Trade Tower, Nehru Place, New Delhi-110019, will accept visa applications from all nationals, who wish to travel to Belgium. VFS will submit all such visa applications to The Embassy of Belgium located in New Delhi. Timings for submission of application are 09:00 - 16:30 on all working days from Monday to Friday except on holidays observed by the Belgium Embassy.

The Belgium Visa Application Centre in Mumbai located at Trade Centre, 3rd Floor, “G” Block, Bandra Kurla Complex, Bandra (East), Mumbai-400051, will accept applications from Maharashtra, Gujarat, Goa, Territories of Daman and Diu, Dadra and Nagar Haveli, Andhra Pradesh, Tamil Nadu, Karnataka, Kerala and Territories of Pondicherry.

Important note to agents: Please keep in mind that all applications should be handed in minimum 15 days ahead of the intended travel date, unless extraordinary circumstances are demonstrated and approved by the Embassy

Note: In case of travel to more than one Schengen country, please submit your application to the Embassy / Consulate where you will be staying for the maximum number of days. In case of equal stay, one has to apply at the Schengen country which is the first port of entry.

Submission of Visa application and collection of passports can be done by the following:
Applicant himself.
Travel Agents/Representative who is/ are coming to submit the application needs to carry a photo id of himself/ herself and an authority letter from the applicant / company authorizing the said travel agent or representative to submit the application on his/ her behalf.

Collection of the passport from the Belgium VFS application centre

Effective 01 January 2015, passport collection procedures for applications submitted at VFS Global Belgium Visa Application Centres in Mumbai, Pune, Ahmedabad, Bangalore, Chennai and Hyderabad, please click here

Applicant: If the applicant comes personally for collection of the passport, then s/he must carry the original ICR (receipt) along with a Indian Government recognised photo identity proof.

Travel Agent/ Representative:  In case the Travel Agent or Representative is coming for collection of the passport, then s/he needs to present an authority letter from the applicant authorising him/ her to collect the passport on his/ her behalf, along with the Indian Government recognised photo identity proof of the Travel agent/ Representative who will come to collect the passport. 

Processing time will be approximately 10 working days (excluding day of submission at VFS Global). If necessary Immigration Services holds the right to prolong processing time.

In order to Collect the processed passports from the VFS Belgium Visa Application,Please click on the “Contact Us” option to know the passport collection time for the respective Belgium Visa Application Centre where the application was submitted. Applicants can instantly track the status of their application online by clicking on Track your Application or by sending and SMS to VISA (space) BL (space) passport number to 57333. There will be no need to follow up with the Embassy/ Consulate or the call centre to ascertain when the passport will be returned.

Jurisdiction to Apply

The different jurisdictions are as follows
Belgian Embassy New Delhi
(Visa Application Centre New Delhi/ Chandigarh/ Kolkata)
Belgian Consulate General Mumbai
(Visa Application Centre Mumbai/ Ahmedabad/ Pune/ Bangalore/ Chennai/ Hyderabad)
All other Indian states Andhra Pradesh
  Goa
Bangladesh Only Long term Gujarat
Sri Lanka Only Long term Maharashtra
Bhutan Territories of Daman and Diu, Dadra and Nagar Haveli
Maldives Kerala
  Karnataka
  Tamil Nadu
  Territories of Pondicherry

Bangladesh

Applicants for a Schengen visa (destination: Belgium) in Bangladesh must file their application with the Embassy of Sweden in Dhaka, which is representing Belgium. In case of rejection, the applicant can refer his case to the Embassy of Belgium in New Delhi. Personal appearance is, in this case, mandatory.

Applicants for resident visas must file their application with the Embassy of Belgium in New Delhi. Personal appearance is, in this case, mandatory.

All applications have to be directed through the Belgium VFS Global Office.

Sri Lanka

Applicants for a Schengen visa (destination: Belgium) in Sri Lanka must file their application with the Embassy of the Netherlands in Colombo, which is representing Belgium. In case of rejection, the applicant can refer his case to the Embassy of Belgium in New Delhi. In that case applications have to be directed through the Belgium VFS Global Office. Personal appearance is, in this case, mandatory.

Applicants for resident visas can direct their applications directly to the Embassy of Belgium in New Delhi, or hand them in through the Honorary Consulate of Belgium in Colombo. The Embassy in New Delhi may request personal appearance.

Nepal

Applicants for a Schengen visa (destination: Belgium) in Nepal must file their application with the Embassy of Germany in Kathmandu, which is representing Belgium. In case of rejection, the applicant can refer his case to the Embassy of Belgium in New Delhi. Personal appearance is, in this case, mandatory.

Applicants for resident visas must file their application with the Consulate of Belgium in Katmandu. Personal appearance is, in this case, mandatory.

All applications have to be directed through the Belgium VFS Global Office.